Day: 4 December 2021

Excel VBA For Mac

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Using Excel for Mac is a great way to gather and analyse data. However, the amount of data collected by businesses is becoming challenging to manage, so Mac users are turning to VBA macros to help.

Using Excel VBA for Mac enables you to streamline processes and automate mundane tasks. Depending on the Excel versions you’re running, one way to do this is by adding Excel VBA macros in the VBA editor dialogue box/code window.

As a team of expert Excel Programmers, The Excel Experts understand the many benefits of using VBA and how it works on different types of computers, such as Macs.  

Like many software tools, VBA works slightly differently on Mac compared to the Windows version. While the fundamentals are the same, there are some differences that Mac users need to be aware of when creating a personal macro workbook.  

If your company uses Mac Office, and you want to learn more about how to use Excel VBA on these computers, then keep reading.  

We’ve put together this guide to everything you need to know about VBA, the benefits of using it and how you can get started using it on your Mac today.

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What Is VBA? (Visual Basic For Applications) 

VBA, which stands for Visual Basic For Applications, is the programming language created by Microsoft that allows users to modify Excel worksheets and create custom solutions that suit their needs.

When using VBA in Excel, users can create macros, which are sets of instructions that can help them automate basic tasks such as sending automatic emails and making specific calculations or moving data from one part of the sheet to another.

VBA can be used across a range of Microsoft Office applications. As well as Excel, it can also be used in PowerPoint, Publisher, Word and more.

As such, learning how to use VBA is important when you’re trying to make the most of Microsoft’s suite of solutions and adapt them to fit your organisation’s unique needs.


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    What Is Visual Basic Editor?

    Visual Basic Editor is a separate application from Excel, which helps users to use VBA in Excel. Therefore, when you’re learning to use VBA, it’s vital that you download VB Editor and learn how to use it.

    It is the application where you keep and edit your VBA code. It’s separate from your Excel workbooks and can help you to improve your programming skills and keep your VBA code safe, particularly if your spreadsheets are communal and you give other users file access.

    With VBA editor, you can manage your code and learn new skills. The editor is very different to traditional Excel and other Microsoft applications, but it is also intuitive and easy to learn thanks to the simple user interface.

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    Opening The Visual Basic Editor For MAC

    There are multiple ways to open the Visual Basic Editor in Excel 2011 for Mac. One way is to click on the “Developer” tab and then click on the “Visual Basic” button.

    Another way is to press “Ctrl+F11” simultaneously.

    What Are Excel Macros?

    A macro is effectively an instruction, which you can make in Excel using VBA. A macro can be run as many times as you like, and when it’s being run, the macro will fulfil its task.

    One prime example of a macro is setting up a workbook to automatically send an email to a specific group of addresses. You can put the email addresses and any other personalised info into an Excel workbook and set up the macro to automatically fill in a Word document as the emails are being created.

    Then, when you run the macro, the emails will be created and automatically sent with personalised information, saving you time and hard work.

    If you want to use macros, you need to create a macro-enabled workbook in Excel. These workbooks are different from normal spreadsheets and can have security issues, particularly if you take macros from the internet, which might potentially be dangerous. You can also create your own macros using the macro recorder feature.

    So, when you’re using macros, you should collaborate with the professionals here at The Excel Experts. We can help you to create bespoke instructions and manage them. Our team can also assist your staff and support them so that they always use macros correctly.

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    Will Excel Macros Work On Mac?

    If you have Excel downloaded onto your Mac, macros will definitely work. However, macros don’t work on Apple’s version of Excel, called Numbers, so if you try using them there, you’ll like get an error message.

    So, if you haven’t downloaded Microsoft Office onto your Mac, you should do so immediately to start making and using macros.


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    Enabling Macros In Excel On Mac

    Enabling macros in Excel on Mac is as easy as working on a Microsoft computer, but slightly different from Windows versions. Thankfully, Microsoft recognises that many computer users love Macs, so they’ve created guidelines to help you easily enable macros on a Mac.

    All you have to do is open the Excel menu bar and then go to the Preferences menu. Click on the Security and Privacy section and click macros that you want enabled.

    If you’re happy with the macros you have, then you can allow your computer to run all macros. If you want to manually enable macros or to only allow macros with a notification, then these options are available also so that you can choose the best approach for you.

    Manually Recording A Macro In Excel On Mac

    To manually record a macro in Excel when using a Mac, you need first to open Excel and go to Preferences again. You then need to select Ribbons and Toolbar, then select the Developer tab.

    Then when you save your preferences, the Developer tab will remain visible on the side of your Excel screen whenever you have the program open.

    Once you have the Developer tab open, you can select Record Macro and follow the instructions to create the macro. You’ll need to include a macro name, description and shortcut key, as well as the instructions that you want to give the program while it runs the macro.

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    Benefits Of Using Excel VBA For Mac

    If you’re looking to supercharge your Excel workbooks, then using VBA can be the ideal solution for you and your organisation. Especially as it can be used with other Office apps.

    Using Excel VBA for Mac offers many benefits, as it can allow you to improve automation throughout your organisation and streamline your administrative processes.

    Here are some of the main benefits of using Excel VBA for Mac.

    It Saves Time

    Macros can save you time and effort by following code and automating simple tasks, such as sending mass emails or linking specific Microsoft programs and transferring data between them. This can save you and your team valuable time and allow you to continue to drive your business forward towards greater success.

    Macros Reduce Repetitive Tasks

    Undertaking repetitive tasks, such as manual data entry, can be de-motivating for your staff, so using a macro to do them instead can help you to support your team.

    Personalisation Is Easy

    Macros can easily be changed to suit what you need using the code editor. You can set and change the parameters you need to get the solutions required to support your organisation.

    Using Macros On Excel Is Easier Than You Might Think

    Using macros on Excel is intuitive and remarkably easy, so it’s worth spending some time learning about these innovative tools, as it will save your team a lot of time and effort going forward.

    Making Macros Is Free

    While learning how to make macros and improve your company’s VBA knowledge can come at a cost, making your own macros is free. If you want to collaborate with experts like us to get bespoke macros for your business, then you can easily do this at an affordable cost.

    In Summary: Use VBA For Mac To Automate Tasks And Save Time

    As this article highlights, VBA is a useful solution that can help you to personalise your Excel workbooks and save you time and effort.

    While VBA can save you a lot of time if you use it correctly, if you make mistakes, these could take a lot of hard work and effort to rectify. 

    As such, you need to make sure that you understand VBA and the basics of Excel and how the two work. Once you know how to use VBA in Excel, you can start testing it out and learning about the practical implications of this versatile programming language.

    The first step in learning how to use VBA is to check out Excel training courses to learn the basics. Then you can start using bespoke Excel tools and custom Excel spreadsheets to make the most of your business’s data and save your precious time.

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    About The Excel Experts

    For business leaders and executives who aren’t experienced in using Excel and VBA, The Excel Experts are here to help. Whether your team uses Macs or another brand of computer, we can help you to understand the benefits of VBA and use it.

    We offer loads of useful resources on our blog, so you can learn more about how to make the most out of Excel and other Microsoft products.

    To get more bespoke support and tailored advice on how to use our Excel services to support your business, then you can get in touch with us or visit our Excel VBA Consulting page.

    Our friendly and experienced team is always happy to help business leaders from across the corporate market make the most of Excel.


    NEED HELP WITH EXCEL VBA?

    The Excel Experts can help you or your business complete an unfinished project, integrate web applications, automate tasks, and much more.

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      10 Excel SQL Questions Answered

      Excel SQL Questions Answered

      Many businesses use Microsoft’s tabular data management tool, Excel, for a variety of practices. While you might understand the basics of using Microsoft Excel to make simple workbooks, you might not know how to make the most of it and use some of the more complicated solutions that the program offers like Excel SQL queries.

      There are many innovative ways to use Excel for business. As leading Excel support and services providers, the team at The Excel Experts know this tool inside out and the many uses that go beyond simple data storage. So, we’ve put together this list of common Excel SQL questions and answers.

      In this blog post, you’ll learn more about SQL and how it can be used in conjunction with Microsoft Excel to make the most of your data. We’ll also cover similar solutions like SQL server databases and MS Access, as well as how to run SQL queries that allow you to quickly access and filter data in Excel.

      what is sql

      What Is SQL?

      One of the most common questions for anyone who isn’t skilled in using Excel and managing their data digitally is ‘what is SQL?’.

      This is a vital query, as you need to understand the terminology before learning how you could use it to improve your organisation and become an Excel power user.

      SQL stands for Structured Query Language and is a programming language used to help you manage your data and create rules in your database.

      The SQL language can be used in a wide range of database programmes, including Excel as we’ll cover later. As such, it is a common tool that anyone who wants to learn more about managing a relational database or a cloud-based SQL Server database needs to understand. 

      what are sql queries

      What Are Excel SQL Queries?

      SQL Queries is an add-in option that allows users to incorporate SQL into Excel. The two solutions are separate, as Excel has its own programming language, Visual Basic for Applications (VBA).

      The add-in allows users to create, manage and run SQL queries, which are similar to formulas, directly in Excel workbooks.

      This enables users to manage data in Excel more effectively. It also allows you to link your Excel data to external data sources and save time on tasks such as importing information. You should also explore the data connection wizard to import external data.

      Similarly, you can set up SQL database credentials to access data outside your SQL server database if you’re using this instead of an Excel database.

      Benefits Of Using Excel SQL

       What Are The Benefits Of Using Excel SQL?

      There are many benefits of using SQL in Excel. The most obvious benefit is that it allows you to quickly and easily access data in your Excel workbooks.

      You can also use SQL to filter data, create reports and improve the performance of your Excel workbooks. Additionally, by using SQL within Excel, you can avoid the need to purchase and learn a separate database management tool.

      Other benefits of using Excel SQL include:

      • With SQL in Excel, you won’t have to spend time moving your data into a different tool or system
      • You can use all the solutions in Excel and incorporate additional data management features with SQL into your Excel file
      • With SQL, you can link your existing Excel workbooks to larger SQL enabled programs
      • Excel is accessible and easy to use, so using SQL in Excel can allow you to practice data management before using expensive and complicated data management tools

      There are plenty of other benefits to using SQL in Excel that will be specific to your organisation and market sector, but these are some of the generic benefits of using SQL in Excel.

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      How Do I Create a SQL Query In Excel?

      Creating an Excel SQL Query is easier than you might think. First, you need to choose an existing workbook or create a new one and add data.

      Once the workbook is ready and you want to start using SQL, you can go to the ‘data’ tab at the top of your Excel document.

      Then you can click on ‘queries and connections’, which is a button in the middle of the screen. This will open a panel on the side of your document, which will contain your query and connection add-ins. 

      Using your prefered SQL add-in, you can then start using the programming language in Excel or import data from another SQL database.  

      How Do I Convert Excel To a SQL Database

      How Do I Convert Excel To a SQL Database? 

      While you can use Excel as a database, the tool does have some limitations. It can often be challenging to manage large amounts of data in an Excel workbook. As such, many organisations tend to use other forms of database in conjunction with Excel.

      An SQL database is any database that uses this language to manage and report on its data. If you want to convert your Excel workbook into an SQL database, there are many online tools that can help you migrate your information over quickly and easily.

      Many of these tools are provided by Microsoft, the company that produces Excel, so you can be confident that they will work effectively and not corrupt any of your precious data.

      SQL vs MySQL vs Excel vs MS Access

      There are many other tools that are similar to Excel and SQL, including MySQL and Microsoft Access. These tools can be used in conjunction with Excel or instead of the program.

      Here are some of the frequently asked questions about these tools and the answers, so you can learn more about using these tools and which ones will work best for your organisation and its unique needs.  

      difference between SQL and MySQL

      What Is The Difference Between SQL and MySQL?

      SQL and MySQL might sound similar, but they’re actually very different. While SQL is a programming language, MySQL is a database management system.

      MySQL uses SQL but offers a range of solutions similar to those provided by Excel. It is open-source software that allows users to easily create and manage their own database.

      mysql vs excel

      Why Use MySQL Over Excel?

      As mentioned already, MySQL offers some of the same features as Excel, such as the ability to retrieve data and manage it in a tabulated document.

      The main difference between MySQL and Excel is that MySQL is designed to use SQL, whereas Excel can incorporate the programming language but doesn’t do so as standard.

      Also, MySQL is a complete database management system, whereas Excel is more useful for data storage and analysis using graphs and visualisations like a pivot table.

      MySQL has many advantages over Excel for anyone who wants to set up a database, including the ability to store and manage larger volumes of data.

      In comparison, MySQL could be considered a better solution for anyone who wants to make a large database. However, using Excel and incorporating SQL could be an ideal workaround for business leaders who want to experiment with SQL or make smaller databases using a tool they already understand.

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      Can SQL Replace Excel?

      An SQL database can be used in place of Excel, as it will offer functions that Excel can’t, such as the ability to handle large volumes of data and innovative data management features.

      However, Excel has many benefits too, and the tool’s primary function is to allow the data analysis and storage of small amounts of information.

      An SQL database will never replace Excel in that respect, but the two tools can be used by businesses to analyse and manage their data.

      Also, Excel can be used in conjunction with an SQL database to allow you to experiment with new ways to manage your data and make it work for you.

      Should I Learn Excel or SQL? 

      Selecting the right tool to learn about can be a challenge, mainly as there are so many different options out there to choose from.  

      As this article shows, Excel and SQL are very different and can be used in very different ways. As such, it could be worth learning both skills and combining them to make the most of your Microsoft tools and learning how to run a database and manage your corporate information.

      sql vs microsoft access

      SQL vs Microsoft Access 

      Another tool that is perhaps more similar to SQL is Microsoft Access. We’ve already compared Excel vs Access and how you can use both tools in a previous post, so now we’re going to briefly explore the difference between SQL and Access. 

      Access is Microsoft’s database program, and it is an excellent tool for beginners who want to learn about database creation and management.  

      SQL is a complex programing language, so it is more challenging to learn and implement. As such, if you want to start learning about databases, Access could be an ideal place to start.

      There are, however, some key differences between Access and SQL:

      • SQL connects to many different types of databases and can be used on any platform.
      • Access is designed for Microsoft products and requires the use of Windows. The way the data is processed in SQL is standardised, whereas Access allows you to create a variety of custom tools to help you manage your data.
      • SQL is open-source and available across a range of different programs, but Access is exclusively used within Microsoft products.

      Summary: Using SQL Queries In Excel

      Overall, SQL queries can be helpful when you’re using Excel as a database and can save you time and effort. Like VBA, SQL can take a lot of time and effort to learn and fully understand.

      Check out our blog to learn more about Excel, learn new skills and stay up to date on the latest uses for this innovative and user-friendly software solution.  

      If you’re not skilled in using Excel, SQL or technology in general, then you can work with the team here at The Excel Experts to build a solution that works for you.  

      We offer Excel consultancy and Excel support packages, so you can get tailored advice from our team, which specialise in using Excel and the Microsoft 365 suite of products.

      If you’d like to find out more about how we can help you to use Excel to its fullest and make the most of it for your organisation, then feel free to get in touch.

      Contact us on 0800 772 3782 or by email at info@theexcelexperts.com to find out more about our services and how you can make the most of them today.